Setup
You will need the following permission in your security group:
Can see all tasks.
Can update tasks.
Can create, update and delete invoices.
Can create invoices via dispatch.
Can view invoices and credit notes.
Can add report.
Can view defect quotes.
Can create quotes.
Can send dispatches.
Can change quotes.
Click here to learn about permissions and security groups.
If you see this arrow, click to expand for more information!
If you see this arrow, click to expand for more information!
We will add optional information and images under these arrows.
How to consolidate existing tasks
1. Navigate to the Tasks page, select the tasks and click Edit [X] Tasks.
1. Navigate to the Tasks page, select the tasks and click Edit [X] Tasks.
2. Click Consolidate Invoices to preview grouped tasks by client and billing card. Or select an appropriate task in the Parent Task dropdown field.
2. Click Consolidate Invoices to preview grouped tasks by client and billing card. Or select an appropriate task in the Parent Task dropdown field.
Child tasks are linked under a parent task, streamlining invoicing and reporting, while maintaining individual task details and appointments.
Consider reviewing individual task details for accuracy before consolidating, especially ensuring consistent billing and client information across tasks.
3. Review grouped tasks and click Consolidate tasks.
3. Review grouped tasks and click Consolidate tasks.
Undoing Task Consolidation
Accidentally consolidated tasks? Follow these steps to unlink and revert tasks:
Open a child task from the consolidation.
Navigate to the Related Section and click Update.
Remove the parent task by clicking the 'X' next to its entry in the Parent Task field.
Save changes.
Repeat for all child tasks until the parent task is empty.
Delete or archive the parent task if it is no longer required.
This process ensures that any unintended consolidations are effectively reversed.
How to create sub-tasks
1. Open a task and expand the Related section.
1. Open a task and expand the Related section.
2. Click + create next to Child tasks.
2. Click + create next to Child tasks.
3. Review the fields and click Create. Prefilled fields from the parent task can be adjusted as needed.
3. Review the fields and click Create. Prefilled fields from the parent task can be adjusted as needed.
How to create and send an invoice, reports and defect quotes for consolidated tasks
Set up billing, reporting, or defect quoting requirements for a client to streamline task dispatching.
Create and send an Invoice
1. Open the parent task. If generated through Consolidate Invoices, it will have the Billing category and Office Review status.
1. Open the parent task. If generated through Consolidate Invoices, it will have the Billing category and Office Review status.
2. Click Create Invoice in the Process section.
2. Click Create Invoice in the Process section.
Grouping billable items is not available on parent tasks. To display summarised information to your clients, pick an appropriate invoice template.
3. Review the line items and click Create Invoice.
3. Review the line items and click Create Invoice.
4. Click Update on the invoice to change the Document template to Consolidated Invoice. Then click Save Invoice.
4. Click Update on the invoice to change the Document template to Consolidated Invoice. Then click Save Invoice.
5. Draft invoice will be available when dispatching the task.
5. Draft invoice will be available when dispatching the task.
Create, save and send reports
Create and save a report for each of the consolidated tasks. These will automatically be available for selection when dispatching the parent task.
Create and save a report for each of the consolidated tasks. These will automatically be available for selection when dispatching the parent task.
Create and finalize defect quotes
Create and finalize a defect quote for each of the consolidated tasks. These will automatically be available for selection when dispatching the parent task.
Create and finalize a defect quote for each of the consolidated tasks. These will automatically be available for selection when dispatching the parent task.
Video
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