In Uptick, there is the ability to create an Annual Fire Safety Statement (AFSS) each year on the NSW government template. Each time this template has amendments, we provide a new template version for you to transfer across to when required.
Before you can get started
Make sure you have Annual Certification NSW (AFSS - Sep 2022) document template added to your workspace. To learn more, review Document Templates support article.
1. Enable the ESMs module in extensions (see support for assistance).
2. If using Signoffs, enable this module (this can only be used with ESMs).
3. Edit any asset types/ESM's you'd like to display in Section 5.
Edit > Applicable to AFSS Section 5 > YES (if the field is not available, you can add it as an extra field with the following characteristics:
Label: Applicable to AFSS Section 5
Key: applicable_to_afss_section5
Object type: Asset Type.
Widget: Choice with the options of Yes or No.
4. Ensure you have the following extra fields set up against the property:
Building Name
DP/DN
Lot No.
If the fields are not available, you can add it as an extra field with the following characteristics:
Label | Key | Object Type | Widget |
Building Name | establishment | Property | Text |
DP/DN | dp_dn | Property | Text |
Lot No. | lot_no | Property | Text |
5. Setup all users with their relevant APFS number if applicable via:
Users > View > Update (Preferences) > Fill in FPAA FSA No. (if the field is not available, you can add it as an extra field with the following characteristics:
Label: CFSP Number
Key: cfsp_number
Object type: User Preferences
Widget: Text
6. Set up all users with their signatures.
Generating a task
Add the applicable ESMs to the properties required.
Add an appropriate routine to generate a task when the AFSS is required. This may be a certification routine or you may choose to name it AFSS. You can also add an ESM audit routine if you need to attend before the servicing starts.
Generate the task when required through the normal process.
Perform all associated items you'd like to display on the AFSS from the tasks work tab.
Preview AFSS.
Dispatch AFSS report to the client.
Where the AFSS populates from
Section 1: Type of statement
Template Field | Uptick Field/Description |
This is (mark applicable box): | Our system will automatically tick AFSS, not supplementary. If you need supplementary AFSS's, please contact support to obtain this template. |
Section 2: Description of the building or part of the building
Template Field | Uptick Field/Description |
This statement applies to (tick box) | Property > Building attributes > Building Part
Note: If no text in this field it assumes and ticks the whole building. If specified, it will tick part of the building. |
Address (Street No., Street Name, Suburb and Postcode) | Property Display Address |
Lot No. (if known) | Property > Update > Edit Lot No. field -> Save
Note: If Lot No. field is not available you can add it via the extra field process |
DP/SP (if known) |
Property > Update > Edit DP/DN field -> Save
Note: If DP/DN field is not available you can add it via the extra field process |
Property Name (if applicable) | Property > Update > Edit Building Name field > Save
Note: If Building Name field is not available you can add it via the extra field process |
Provide a brief description of the building or part (building use, number of storeys, construction type etc) | PART: Property > Building attributes > Building Part If no text in this field it displays the wording Whole Building. If specified, displays text
BUILDING USE: Property > Building attributes > Building Classes, or; Property > Building attributes > Building use or; Property > Building attributes > Building class
SIZE: = Property > Building attributes > Additional building attributes> Building size & Building size (sqm)
CONSTRUCTION TYPE: Property > Building attributes > Additional building attributes > Construction class
STOREYS ABOVE GROUND: = Property > Building attributes > additional building attributes> Stories above ground STOREYS BELOW GROUND: = Property > Building attributes > additional building attributes> Stories above below. |
Section 3: Name and address of the owner(s) of the building or part of the building
Template Field | Uptick Field/Description |
Full Name (Given Name/s and Family Name) | For OCSP: = Property > Set Strata details > OCSP NUMBER If the property has an OCSP Number specified e.g. OC12345: The Name will be listed as "Owners corporation: OC12345"
For Owner: =Will display the Name of the active property contacts where the role is Owner |
Address (Street No., Street Name, Suburb and Postcode) | For OCSP: Property display address
For Owner: Address of the active property contacts where the role is Owner |
Section 4: Fire safety measures
Template Field | Uptick Field/Description |
Fire safety measure | ESM: ESM’s listed on the task’s work tab under performed Note: you can override the label by updating the specific ESM or though updating the label of the ESM type in the Control Panel (to be applied to all ESMs on your workspace).
Note: ESMs must be listed on the performed work tab before they will populate. |
Minimum standard of performance | Standard of Performance: listed against each ESM. |
Date(s) assessed | Last service date |
APFS* | User who serviced measures To set/view this number, see step 4 at the beginning of this article. |
Section 5: Inspection of fire exits and paths of travel to fire exits (Part 15)
Template Field | Uptick Field/Description |
Part of the building inspected | Paths of travel ESM
Note: All paths of travel ESM types are tagged to populate here (usually done in setup). The ESM must have a location, otherwise, the words WHOLE BUILDING will appear after the label text in this section, even if the AFSS is for part of the building. |
Date(s) assessed | Last service date |
APFS* | User who serviced measures To set/view this number, see step 4 at the beginning of this article. |
Section 6: Name and contact details of each accredited practitioner (fire safety) (APFS)*
Template Field | Uptick Field/Description |
Full name (Given Name/s and Family Name) Address Phone APFS* Signature | Pulls through last serviced users or contractors details;
Full name, phone, FPAA FSA No (APFS) and their stored user signature.
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Sections 7, 8 and 9
Sections 7,8 and 9 have been left blank to adhere to the below AFSS guidelines:
The person who makes the required declaration by completing section 8 or section 9 of the form must not be an APFS who was involved in the assessment of any of the fire safety measures, or inspection of the building for the purposes of the statement, or their employer/employee or direct associate. This is to ensure that building owners, who are ultimately responsible, remain engaged in the fire safety statement process.
FAQs
Why don’t Building Name or Lot Number appear on the AFSS?
If Building Name or Lot Number is filled in on the property but doesn’t appear on the AFSS, your AFSS template might have been customised and doesn’t read these extra fields. Contact Uptick Support to update it.
Where do I find Building Name and Lot Number on the property?
Building Name, DP/DN and Lot Number are property extra fields, not part of the address. To edit them, click Update above the property photo and find them in the extra fields. If they aren’t listed, add them as extra fields.
Why do storeys above or below ground show 1 on the AFSS?
When Stories above ground or Stories below ground is empty on the property, the AFSS shows 1. A value of 1 means a single-storey building.