Setup
You will need the following permission in your security group:
Can change site configuration settings.
Can configure the asset library.
Click here to learn about permissions and security groups.
Remarks are predefined comments used to describe defects, recommendations, or reasons an asset couldn’t be tested during inspection. They streamline field user workflows by reducing manual input and speeding up the defect quoting process. Understanding and managing remark types properly ensures smooth operations and accurate reporting throughout your inspection processes.
There are two types of remarks:
Global remark types, which apply to any asset
Asset-specific remark types, which apply only to relevant asset types
Example: "Not tested – Access issues" that could apply to any asset.
Example: "Fire Door not closing" would only apply to fire doors.
How to create or update a GLOBAL remark type
1. Navigate to Control Panel > Remark types and click Edit global remark types.
1. Navigate to Control Panel > Remark types and click Edit global remark types.
2. Click + Add to create a new global remark type or Update to edit an existing one.
2. Click + Add to create a new global remark type or Update to edit an existing one.
3. Complete Label, Severity and Description, or change any of the available fields, then click Create Remark or Update Remark.
3. Complete Label, Severity and Description, or change any of the available fields, then click Create Remark or Update Remark.
Available fields on remark type
Required (Label, Severity)
Required (Label, Severity)
Label: The name of the remark.
Severity: Informational, Recommendation, Non-confirmance, Non-critical defect, Critical defect.
Recommended (Description)
Recommended (Description)
Description: Describe the nature of the remark.
Optional (Asset Type, Resolution, Inspection criteria, Is active, Requires replacement)
Optional (Asset Type, Resolution, Inspection criteria, Is active, Requires replacement)
Asset Type (available when updating): Selecting an asset type will change the remark type from global to asset-specific.
Resolution: Describe the action to resolve the remark.
Inspection criteria: Input inspection criteria here.
Is active: Toggles whether or not the remark type can be used.
Requires replacement: When this is checked, when this remark is selected the default replacement product will be suggested during quoting.
Note: If changes to remark types don't immediately appear in the app, try logging out and logging back in. Some updates require reloading your session to take effect.
How to create or update the ASSET-SPECIFIC remark type
Troubleshooting Remark Types
If you encounter issues with remark types not appearing correctly or being applied universally when they should be asset-specific, consider these common causes:
Duplicate Remarks: Remarks may appear for all assets if there are duplicate entries with one not linked to a specific asset type.
Incorrect Assignments: Ensure that asset-specific remarks are properly linked to the relevant asset categories.
If changes to remark types don't immediately reflect in the system, try logging out and logging back into the app. Some updates require reloading your session to take effect.
Video
Watch these videos to learn more about creating and managing remark types:
Recommended steps
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