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Understanding the task profitability window

Written by Teresa Bui

This article will help you understand how the profitability on a task works and where the data is coming from.

The task profitability section consists of four figures:

  • What was Quoted (only appears if task has come from a quote)

  • What is the Current for this task

  • What is the Projected for this task once it's complete

  • What is the Variance between what is Projected vs Quoted (only appears if task has come from a quote)

Continue reading below for a breakdown of each section.
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Quoted

The cost, sell and profit figures come from the quote that the task was created from. You cannot edit these figures. You will be able to see a breakdown of what material, labour, subcontracted, expense or equipment product costs are on the quote:

Current

This represents the costs and revenue of this task if you were to invoice and complete the task now. This can be used as a final understanding of the task, but is more helpful when you are invoicing while onsite work is still in progress.

The table below outlines where the information for Current figure is sourced.

The following costs a summed and broken down by their product type.

  • Committed purchase order costs:

    • Approved, submitted, partially delivered, fully billed purchase orders and bills.

  • Committed internal labour costs:

    • draft, submitted and approved timesheets

  • Non-purchased parts:

    • Performed non-labour work on the Work tab that hasn't been pulled into a PO*.

*Work tab items which have been pulled into a PO is represented by these icons:

The following revenue is summed and then invoice credits raised are removed to get a total figure.

  • Work Ready to Invoice:

    • Performed work on the Work tab which is marked as Billable* and isn't already on an invoice.

  • Work on a draft invoice:

    • Draft invoices subtotals

  • Work already Invoiced:

    • Authorised, Paid invoice subtotals

*Billable Work tab items are represented by this icon being blue:

Items can be ticked as billable on the 'Service' modal or via the Bulk Edit function on the table.

Projected

This represents the costs and revenue of this task that we can foresee once the task is fully completed. This can be used as a final understanding of the task.

The table below outlines where the information for Projected figure is sourced.

The following costs a summed and broken down by their product type.

  • Looks at what the "Current" Cost figure looks at above.

  • Uncommitted purchase order costs:

    • Draft, Pending Approval purchase orders.

  • Unperformed parts:

    • Unperformed non-labour work on the Work tab that hasn't been pulled into a PO.

The following revenue is summed and then invoice credits raised are removed to get a total figure.

  • Looks at what the "Current" Revenue figure looks at above.

  • Work not ready to Invoice:

    • Unperformed work on the Work tab which is marked as Billable*

Variance

The difference in cost, sell, profit and margin between Projected and Quoted.

Profitability for Parent/Child Tasks

Each Child task will have its own profitability section and the Parent task will consolidate the profitability across all child tasks associated with it.

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