A yearly condition report is a compliance statement showing that fire protection systems and equipment have been routinely serviced according to fire safety standards.
What You'll Learn
What information is included in a Yearly Condition Report
When and how to generate this report
How this report supports compliance requirements- Why certain tasks might be excluded from the report and how to address those exclusions
What's Included in the Report
A Yearly Condition Report contains:
Reporting period - The 12-month period covered by the report
Property and client details - Location and client information
Asset summary - All assets serviced, grouped by asset type, with compliance status and any outstanding remarks
Service records - Number of items serviced, asset types, and service dates (separated by service date)
Compliance statement - Declaration that assets have been serviced according to appropriate standards
Service provider details - Information about who authorized the report
Task intervals - Explanation of different intervals (12m, 6m, 1m) and their purpose
When to Use This Report
Generate a Yearly Condition Report when you need to:
Demonstrate annual compliance for fire protection systems
Provide evidence of routine maintenance to building owners or authorities
Document the condition of fire safety equipment over a 12-month period- Troubleshoot missing tasks in reports by reviewing performed dates and regenerating the report
How to Generate the Report
On the Uptick Web Platform:
Navigate to the property
Go to the Reports tab
Click Create a report
Select Yearly Condition Report from the dropdown
Click Save report
Note: If you don't see the Yearly Condition Report option, contact your System Administrator to enable it in Control Panel > Document Templates > Choose from library.
Report Coverage
The report covers a 12-month period from the date it's created. You can generate this report at any time from a property. If tasks are missing, ensure each task has a 'Performed Date' recorded within the 12-month period to be included in the report.
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