The AFSS process

Article author
Mads from Uptick
  • Updated

In Uptick, there is the ability to create an AFSS each year on the NSW government template. Each time this template has amendments, we provide a new template version for you to transfer across to when required. 

Before you can get started

  1. Enable the ESMs module in extensions. 
  2. If using Signoffs, enable this module (this can only be used with ESMs).
  3. Confirm Section 5 ESM type mapping (which ESM type you want to appear here) and relay to Uptick to configure. Any other tweaks to the template will need to be marked up and submitted through our template process.
  4. Setup all users with their relevant CFSP number if applicable via Users > View > Update (Preferences) > Fill in Accreditation. If you do not have this option currently displayed, please contact our support team.
  5. Setup all users with their signature.

Generating a task

  1. Add the applicable ESMs to the properties required.
  2. Add an appropriate routine to generate a task when the AFSS is required. This may be a certification routine or you may choose to name it AFSS. You can also add a ESM audit routine, if you need to attend before the servicing starts. 
  3. Generate task when required through normal process.
  4. Perform all associated items you'd like to display on the AFSS from the tasks work tab.
  5. Preview AFSS.
  6. Dispatch AFSS report to client.

Where the AFSS populates from

Section Description
Section 1 Our system will automatically check AFSS, not supplementary. If you need supplementary AFSS's, please email us for this seperate template. 
Section 2

Property > Building attributes > Building Part

  • If no text in this field, assumes and ticks whole building.
  • If specified, ticks part of building.

Address = Property Display Address 

Lot No. = not currently mapped.

DP/SP = not currently mapped.

Building Name = Property name

Description of building

Class = Property > Building attributes > Building Classes

Stories above/below ground = Property > Building attributes > Set Building Certification Details > Stories above/below ground fields.

Section 3

Name = Any property contact with their role listed as owner

Address = Any property contact with their role listed as owner's address. If blank will display "Not supplied"

Section 4

ESMs must be on the performed on the tab work tab before they will populate.

Fire Safety Measure table
= Any ESM listed against the property's ESMs tab which is performed on the work tab.

Minimum standard of performance = Standard of Performance listed against each ESM.

Dates Assessed = Last service date. 

CFSP* = User who serviced measures. 

Section 5

All path of travel ESM types tagged to populate here (usually done in setup). 

Part of building inspected = ESM Label.

Date inspected = Last service date.

CFSP* = User who serviced measures.

Section 6 Pulls through last serviced by users or contractors details such as Full name, phone, email, accreditation number (CFSP) and their stored user signature

Section 7

Full name = Can be static text setup for the managers name, or generate from the user who generating the statement in Uptick automatically. 

Organisation, phone, email will populate from system configuration details in Uptick.

Title/Position = can populate via the user if required (this requires setup so please contact Uptick).

Section 8 

Automatically ticks "Owners Agent".

Signature of user with permission of Owner at your company.Can be configured differently if required.

Date issued = Date of issued report. 



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