The AFSS process

Article author
Mads from Uptick
  • Updated

In Uptick, there is the ability to create an AFSS each year on the NSW government template. Each time this template has amendments, we provide a new template version for you to transfer across to when required. 

Before you can get started

  1. Enable the ESMs module in extensions. 
  2. If using Signoffs, enable this module (this can only be used with ESMs).
  3. Edit any asset types/ESM's you'd like to display in Section 5.
    Edit > Applicable to AFSS Section 5 > YES.Screen_Shot_2021-12-17_at_9.51.45_am.png
  4. Setup all users with their relevant CFSP number if applicable via Users > View > Update (Preferences) > Fill in FPAA FSA No. If you do not have this option currently displayed, please contact our support team.
  5. Setup all users with their signature.
  6. Any other tweaks to the template will need to be marked up and submitted through our template process.

Generating a task

  1. Add the applicable ESMs to the properties required.
  2. Add an appropriate routine to generate a task when the AFSS is required. This may be a certification routine or you may choose to name it AFSS. You can also add a ESM audit routine, if you need to attend before the servicing starts.
  3. Generate task when required through normal process.
  4. Perform all associated items you'd like to display on the AFSS from the tasks work tab.
  5. Preview AFSS.
  6. Dispatch AFSS report to client.

Where the AFSS populates from

Section Description
Section 1 Our system will automatically check AFSS, not supplementary. If you need supplementary AFSS's, please email us for this seperate template. 
Section 2

Property > Building attributes > Building Part

  • If no text in this field, assumes and ticks whole building.
  • If specified, ticks part of building.

Address = Property Display Address 

Lot No. = Lot number on property address section

Screen_Shot_2021-12-22_at_8.02.55_am.png

DP/SP = Strata Plan / OCSP number

Building Name = Property name

Description of building

Class = Property > Building attributes > Building Classes

Stories above/below ground = Property > Building attributes > Set Building Certification Details > Stories above/below ground fields.

Section 3

Name and Address

If the property has an OCSP specified e.g. OC12345:

  • The Name will be listed as "Owners corporation: OC12345"
  • The Address will be listed as the properties address (from the Display field)

If the property does not have an OCSP specified:

  • The Name and Address will list the name and address of any active property contacts where the role is Owner
Section 4

ESMs must be on the performed on the tab work tab before they will populate.

Fire Safety Measure table
= Any ESM listed against the property's ESMs tab which is performed on the work tab.

Minimum standard of performance = Standard of Performance listed against each ESM.

Dates Assessed = Last service date. 

CFSP* = User who serviced measures. 

Section 5

All path of travel ESM types tagged to populate here (usually done in setup). 

Part of building inspected = ESM Label.

Date inspected = Last service date.

CFSP* = User who serviced measures.

Section 6 Pulls through last serviced by users or contractors details such as Full name, phone, email, FPAA FSA No (CFSP) and their stored user signature

Section 7

Full name = Can be static text setup for the managers name, or generate from the user who generating the statement in Uptick automatically. 

Organisation, phone, email will populate from system configuration details in Uptick.

Title/Position = can populate via the user if required (this requires setup so please contact Uptick).

Section 8 

Automatically ticks "Owners Agent".

Signature of user with permission of Owner at your company.Can be configured differently if required.

Date issued = Date of issued report. 

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